Provision of Travel Agency Services (№9444324)

Link to original

Publication date

Description

1. Section I
   1. Name and addresses
      CEDEFOP — European Centre for the Development of Vocational Training
      Europe 123, PO Box 22427
      Thessaloniki
      55102
      Greece
      Telephone: +30 2310490109
      E-mail: [email protected]
      Fax: +30 2310490028
      
   2. Type of the contracting authority:
      European institution/agency or international organisation
      
   3. Main activity:
      Education
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Provision of Travel Agency Services

         Reference number: AO/DRS/JK/TravelAgencyServices/002/18
         
      2. Main CPV code:
         63500000, 63500000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         Cedefop requires an experienced Travel Agency in order to make travel and accommodation arrangements for Cedefop’s staff members travelling across Europe and beyond, with emphasis on the EU Member states.

      5. Information about lots:
         This contract is divided into lots: no
      6. Total value of the procurement:
         Value excluding VAT: 1 100 000.00 EUR
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         63500000
         
      3. Place of performance:
         Main site or place of performance:

         The tasks must be completed outside Cedefop in the Contractor’s premises.

      4. Description of the procurement:
         

         The estimated value for the required services described in this call for tenders is of the order of 1 100 000 EUR (without VAT) over a 4 year period.

         Tenderers should be aware that the information on volume is purely indicative, shall not be binding on Cedefop and should not be considered as a warranty as to the final value of the contract.

         The services to be provided will be ordered on each occasion via a written ‘order form’ sent to the contractor by email. The ‘order form’ will be in the form of an email confirmation.

         The sum of the amounts of the successive ‘order forms’ that will be issued after the Framework Contract is signed may not reach the estimated value for the Framework Contract. Cedefop will be contractually bound only by the amounts effectively entered in the successive signed order forms. The total value of the framework contract will ultimately depend on the orders which Cedefop may place through orders forms.

      5. Award criteria:
         Quality criterion - Name: Adequacy of the allocation of technical and human resources in order to meet Cedefop needs in relation to the contract / Weighting: 20
         Quality criterion - Name: Quality level of the Service in response to Cedefop’s requirements in section 2 of these Specifications / Weighting: 30
         Quality criterion - Name: Quality and appropriateness of proposal for selected itineraries and related accommodation proposals / Weighting: 50
         Price - Weighting: 40
         
      6. Information about options:
         Options: no
      7. Information about European Union funds:
         The procurement is related to a project and/or programme financed by European Union funds: no
      8. Additional information:
         
3. Section IV
   1. Description:
      1. Type of procedure:
         Open procedure
      2. Information about a framework agreement or a dynamic purchasing system:
         The procurement involves the establishment of a framework agreement
      3. Information about electronic auction:
         
      4. Information about the Government Procurement Agreement (GPA):
         The procurement is covered by the Government Procurement Agreement: no
   2. Administrative information:
      1. Previous publication concerning this procedure:
         Notice number in the OJ S: 2018/S 094-212448
         
      2. Information about termination of dynamic purchasing system:
         
      3. Information about termination of call for competition in the form of a prior information notice:
         
4. Section V
   1. Contract No: 2018-FWC4/AO/DRS/JK/TravelAgencyServices/002/18
      Title:

      Provision of Travel Agency Services

   2. Award of contract
      1. Date of conclusion of the contract: 2018-07-25
         
      2. Information about tenders:
         Number of tenders received: 2
         Number of tenders received from SMEs: 2
         The contract has been awarded to a group of economic operators: no
      3. Name and address of the contractor:
         Figame.com Travel International Ltd
         Leoforos Kymis 132
         Athens, Marousi
         15123
         Greece
         E-mail: [email protected]
         The contractor is an SME: yes
      4. Information on value of the contract/lot (excluding VAT):
         Initial estimated total value of the contract/lot: 1 100 000.00 EUR
         Total value of the contract/lot: 1 100 000.00 EUR
         
      5. Information about subcontracting:
         
         
5. Section VI
   1. Additional information
      

      In the case where unforeseen circumstances result in the global value of this contract being consumed faster than originally planned, Cedefop reserves the right to consider conducting a ‘Negotiated procedure without prior publication of a contract notice’ with the existing contractor(s) in order to increase the maximum amount stated above by up to 50 % (Art. 134(e) of the Rules of Application (RAP) implementing the EU Financial Regulation (FR).

   2. Procedures for review
      1. Review body
         General Court
         Rue du Fort Niedergrünewald
         Luxembourg
         2925
         Luxembourg
         Telephone: +352 4303-1
         E-mail: [email protected]
         Fax: +352 43032100
         
      2. Body responsible for mediation procedures
         
         
      3. Service from which information about the review procedure may be obtained
         

         Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to theknowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this periodor to open a new period for lodging appeals.

         General Court
         Rue du Fort Niedergrünewald
         Luxembourg
         2925
         Luxembourg
         Telephone: +352 4303-1
         E-mail: [email protected]
         Fax: +352 43032100
         
   3. Date of dispatch of this notice
      2018-08-02